Information Collection and use
By the signing or acceptance of the Registration Contract with Wynnwith you have agreed to your details being entered onto the company database for consideration of any vacancies that may be suitable to your skills and experience. If you do not require to be considered for other vacancies than that of which you have applied for please contract the Database Manager. The personal information held in our records will be your: Name, Address, Date of birth, Telephone numbers, Email addresses and an Electronic copy of your CV, bank details, EAA forms, criminal convictions. We will also hold copies of your passport/driving licence, training records, licences and any other documentation that is required under the Employment Agency Act 2004 (EAA)
Once registered other information that can be added to the database is: written summaries of conversations made to Wynnwith in connection to finding you a suitable assignment, interview notes, training records. Any written correspondence from you will be electronically added to your record and if the correspondence has a signature a hard copy will be kept.
On the appointment of an assignment the additional information held on the company database will be: References, Appraisals, Bank Details, Rates of pay and all details of the assignment. Your assignment details will remain on the database and in payroll for a minimum of 10 (ten) years.
If the company is required to hold sensitive information on you, you will be contacted and advised of the information required and asked to sign a consent form. If you have added this information onto an application form you will have signed the consent on the bottom of that form.
If Wynnwith has not placed you within an assignment for 12 months you will be contacted in writing asking if you wish to remain on the database, by replying and sending in an updated CV your data will remain on Wynnwith’s database for at least another 12 months. In not replying your details will be deleted from the database.
Wynnwith is the sole owner of all the information collected via application for registration. We will not sell, or share, or rent information to others in ways that differ from that disclosed in this disclaimer.
Sharing of information
Personal and sensitive information may be shared with clients where the information is required for security Clearance, issues and passes. The sharing of any information will only take place if you have signed a disclaimer giving Wynnwith permission to disclose your personal and / or sensitive information except
Where you have applied to work with a specified client within a specified location and Wynnwith no longer supplies to that specified client at that location. Wynnwith can transfer your details to the supplier of that specified client to allow that supplier to carry on the work finding services for you in this instance you will be notified in writing of the change in data controller.
Further information or any queries relating to the sharing of information contact database Manager at data.administration@wynnwith.com or Tel 01483 748243
Accessing and removal of personal Information
You have the right to request a copy of the information held by Wynnwith about you on its database in return for the payment of a small fee. If the data Wynnwith has is inaccurate, you may have such data corrected or erased. All requests for copies of information should be sent to Database Manager at data.administration@wynnwith.com or call on 01483 748243.
The Accuracy of your Registration and updated Information
You are responsible for ensuring that any information you provide to Wynnwith, including your CV, is accurate, complete and your own. Wynnwith is entitled, forthwith and without notice, to remove from the internal computer system any such information found to be false, inaccurate, incomplete or not your own. If you update your information, either by the website or directly to Wynnwith, the new information will replace the old registration information we have stored on Wynnwith’s database.
We would appreciate it if you would update your registration details and CV whenever your details change. We are reliant on you supplying us with a factually accurate and complete picture of you, your experience and requirements.
Automated decision making
Occasionally your CV will be selected by an automated system using your CV to highlight skills that will be put forward to one or more of our clients; you will always be contacted prior to your CV being passed to our client. If you wish to receive further information contact the database manager in writing or email.
Data Protection act (1998)
Once you have signed or accepted the Registration contract your CV and the information given in the registration pack will be stored on Wynnwith’s database. Wynnwith will enter information contained in your CV to create a record about you on our database. Wynnwith may add to the information obtained from your CV with written or verbal information taken directly from you. The only information that will be added to the record about you on Wynnwith’s database will be information that is considered necessary or helpful and is intended to assist in the recruitment process.
Wynnwith will not send your CV to organisations with vacancies for which you may be appropriate, without your express consent. However, Wynnwith may send a profile of your skills and experience to organisations selected by Wynnwith. The profile would be created from your CV and other written or verbal information you have provided, but would not have any identifying information about you such as your name, contact details or the names of your previous employers. Wynnwith understands that if you have a rare skill, it may be possible to identify you even without the identifying information mentioned above.
If you do not want Wynnwith to send your profile out to prospective employers or wish to request the removal of your record from Wynnwith’s database please contact the Database Manager at data.administration@wynnwith.com or call on 01483 748243
Wynnwith Privacy Policy
Wynnwith is committed to protecting your privacy in accordance with the Data Protection Act 1998. Wynnwith collects uses and disseminates the personal information you provide to us only in accordance with the policies and procedures outlined in this disclaimer. If Wynnwith transfers your personal information to offices outside the European Economic Area or to other authorised third parties, Wynnwith will ensure that the recipient applies the same levels of protection, as Wynnwith is required to apply to your personal information under United Kingdom data protection legislation.
By accessing the website and registering information or sending in your CV to Wynnwith, you consent to Wynnwith collecting and processing personal information in the manner set out in this statement
Either Wynnwith or third parties, such as independent auditors, may access some or parts of your registration information.
Security
Wynnwith takes every precaution to protect your information. Access to your ‘personal information, is restricted within Wynnwith. Only employees who require information to perform a specific assignment may be granted access to this information. The servers, on which Wynnwith store personally identifiable information, are kept in a secure environment.
